Complete Payroll Solutions for Houston Businesses
For 45 years, WadeCo Tax Pros has been a trusted partner for businesses in Houston, providing reliable and efficient payroll services. We understand that managing payroll can be time-consuming and complex. Our goal is to simplify this process, ensuring accuracy and compliance while freeing you to focus on growing your business.
Our Payroll Services
Payroll Processing
Full-service payroll management for businesses of all sizes:
- Weekly, bi-weekly, semi-monthly, and monthly payroll processing
- Direct deposit setup and management for employees
- Paper check printing and distribution
- Multi-state payroll for businesses with employees in different states
- Hourly and salary calculations with overtime and double-time rates
- Commission and bonus processing and reporting
Tax Administration
Complete payroll tax compliance and filing services:
- Federal payroll tax calculations and deposits
- State unemployment (SUTA) tax management
- Workers’ compensation reporting and compliance
- Quarterly tax return preparation (941, 940, state returns)
- Year-end tax form preparation (W-2s, W-3s, 1099s)
- Tax notice resolution and correspondence handling
Employee Benefits Administration
Streamlined benefits management and deduction processing:
- Health insurance premium deductions and reporting
- Retirement plan contributions (401k, Simple IRA, etc.)
- Flexible spending accounts (FSA/HSA) administration
- Life and disability insurance deduction processing
- Garnishment and levy processing and compliance
- Pre-tax and post-tax deduction management
Time and Attendance Integration
Efficient time tracking and payroll integration:
- Time clock system integration and setup
- Employee scheduling and shift management
- Overtime tracking and alert systems
- Paid time off (PTO) accrual and tracking
- Holiday and vacation calculation and reporting
- Mobile time tracking solutions for remote employees
Specialized Payroll Solutions
Houston Construction Industry
Tailored payroll services for Houston’s thriving construction sector:
- Prevailing wage calculations and certified payroll reporting
- Union payroll processing and fringe benefit tracking
- Multi-rate employees working different job classifications
- Equipment operator and specialty trade payroll management
Restaurant and Hospitality
Specialized services for Houston’s vibrant food and hospitality industry:
- Tip reporting and allocation management
- Variable hour scheduling and payroll processing
- Multiple location payroll consolidation
- Service charge distribution and reporting
Professional Services
Customized payroll for law firms, medical practices, and consulting businesses:
- Partner distribution and draw processing
- Billable hour tracking integration
- Professional licensing fee deductions
- Malpractice insurance premium processing
Our Payroll Process
Initial Setup and Onboarding
We gather all necessary business and employee information to configure your payroll system correctly. Our team works with you to establish pay schedules, benefit deductions, and reporting preferences that match your business operations.
Employee Data Management
We maintain secure, up-to-date employee records including personal information, tax withholdings, and benefit elections. All changes are processed promptly and documented for compliance and audit purposes.
Time Collection and Review
We collect time and attendance data through your preferred method and review for accuracy and completeness. Our team verifies overtime calculations, PTO usage, and any special pay situations before processing.
Payroll Processing and Approval
We calculate gross pay, deductions, and net pay for all employees and provide detailed reports for your review and approval. Once approved, we process payments and prepare all necessary tax deposits and filings.
Payment Distribution and Reporting
We distribute paychecks or process direct deposits according to your schedule and provide comprehensive payroll reports. Employees receive detailed pay stubs, and management receives summary reports for accounting and budgeting purposes.
Tax Filing and Year-End Processing
We handle all payroll tax deposits, quarterly filings, and year-end tax form preparation and distribution. Our team ensures all deadlines are met and maintains records for audit compliance and employee inquiries.
Frequently Asked Questions
Q: How quickly can you implement payroll services for our business? A: Most payroll implementations can be completed within 2-3 weeks, depending on the complexity of your current system and the number of employees.
Q: What happens if there’s an error in payroll processing? A: We guarantee our work and will immediately correct any errors at no charge. We also carry professional liability insurance for additional protection.
Q: Can you handle multi-state payroll for our business? A: Yes, we process payroll for businesses with employees in multiple states and ensure compliance with all applicable state and local tax requirements.
Q: Do you provide year-end tax documents for employees? A: Absolutely. We prepare and distribute all year-end tax forms including W-2s, 1099s, and provide copies to employees through our secure portal.
Q: How do you stay current with changing payroll tax laws? A: Our team participates in ongoing professional education and maintains memberships in professional payroll organizations to stay informed of all regulatory changes.
Q: Can employees access their pay information online? A: Yes, we provide a secure employee portal where staff can view pay stubs, tax documents, and update personal information 24/7.
Free Payroll Assessment
Call (346) 225-4460 to schedule a complimentary consultation to review your current payroll processes and identify opportunities for improvement. We’ll prepare a detailed proposal outlining recommended services, implementation timeline, and investment based on your specific needs.